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Tips On Increasing Work Productivity: How To Plan A Retreating Trip

Tips On Increasing Work Productivity: How To Plan A Retreating Trip

Retreating trips for companies is known as short office outings to increase employee engagement and work performance. They are essential for any type of business, especially for those with remote working teams. Although organizing a workplace retreat is beneficial, it is also a hard task. We’ve broken down the process of how to plan a retreating trip in this article to assist you to find some tips and guidance along the road. Read and find out the best way to invigorate your employees. 

Why a company retreat is important

Annual team retreats result in several good changes across an organization. To begin with, an outing trip is an opportunity to increase employee collaboration, focus everyone’s attention, and get to know one other better. Employees on remote teams can learn about each other’s perspectives and personalities, which is useful information to have while communicating in the office. What’s more, a retreat motivates members of non-remote teams to come up with creative ideas that they would not have thought of in the same old office.

You can also define a company’s goals, missions, and staff roles while providing bonding opportunities away from the workplace. It encourages employees to work harder and feel more connected to their workplace.

How to plan a retreating trip in 6 steps

Unlike a formal meeting in the workplace, a getaway trip must achieve a balance between work and recreational activities.  As it takes up in a new outdoor location, several things are needed to decide on before planning the retreat. Here is the ultimate guide on how to plan a retreating trip.  

How to plan a retreating trip in 6 steps

Read more: 6 Best Travel Destinations For Solo Trips In The USA

Set clear goals for your trip

Setting clear targets for your trip is a vital step before going into the details, because it influences the rest of your planning process, including time, location, and budget.

For example, if the main purpose is to build connection and interaction amongst remote teams, more board games and bonding activities are required. In case you just want your employees to relax and brainstorm new business ideas, a 1-3 day retreating trip is acceptable. 

Decide on retreating budget

A retreating trip does not have to be pricey. Calculate an acceptable budget based on the size of the company, the goal, the time, and the location. Remember to include everything from transportation, lodging, meals, and bonding activities.

Start simply with basic items if this is the first time your firm has ever scheduled a retreat. Take a short drive to the city’s outskirts, rent a few homestays, and throw on a big feast for everyone. Consider traveling during the off-peak season to save money and prioritize cheap and budget hotels for a long-distance trip. Don’t be too bothered with the price. Keep in mind that planning an outing trip is worthwhile.

Pick up time/occasion

How to plan a retreating trip in 6 steps

Don’t forget to take the arrival time of your trip into account. The last thing you want is to play outdoor games under heavy rain or snowfall or go camping during hurricane season. National holidays such as Christmas and Thanksgiving should be avoided. It’s the time of year when your staff wants to spend with their family, therefore they are not willing to go. National holidays may also need a larger budget.

Choose the location for your company retreat

When it comes to location for company retreats, there is a wide range of things for you to choose from. You can rent a villa in a large resort, a camping ground, or a random national park. However, before making a decision, ask yourself the following questions:

  • What are the preferences of your employees? Do they prefer mountainous areas or somewhere near the beach?
  • Does this location match your intended budget? 
  • Are the overall goals set up before suitable?
  • Is it accessible? Is it near an airport, train station, or public transport? Because some people might get motion sickness, less time on traveling is better. 

Structure your retreating trip agenda

The ideal company retreats include working and team-building activities. Leadership training, characteristic discovery, practical workshops, and other activities are all part of team retreats.

Plan activities that everyone will do as a team, then book them well in advance. After all, it’s still a retreat, not a holiday vacation. Therefore, both training programs and team-building activities will be expected. 

Structure your retreating trip agenda

You could plan a variety of activities for the company retreat, such as: 

  • Have a speech delivered by an influencer in your company’s industry. 
  • Board games where team members from different departments are grouped to play and chill out
  • Cooking lessons or cocktail tastings
  • Different teams can compete against each other by playing football, kickball, or dodgeball.

Openly receive feedback after the retreat

As soon as the retreat is finished, collect feedback from your team. Hand out a short survey or send a google form link. It’s natural for some participants to be uninterested in certain aspects of the retreat. Appreciate every opinion and take it as constructive feedback to plan better retreating trips next year. 

Final thought 

Planning a company retreat can be a little bit overwhelming, but it’s enjoyable and rewarding for all employees. We hope that our article about how to plan a retreating trip useful for you. A company retreating trip is a good opportunity to boost employee morale and a connected working environment. So, take advantage of it to motivate your employees.

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